Registration 2019

Urgent BOOTH INFORMATION 2019:

Hello GCPP vendors!

Please ensure to read this post in its entirety. There is a lot of new and important information for this year. Due to size restraints and vendor demand the GCPP team will be accepting applications ONLY from returning vendors

We sent out a public notice about some important changes for GCPP this year. If you did not see the announcement, It has been copied below.

Due to the reduced size of the venue this year, there will be limited spaces available for vendors.

Information: Location: Que4 Radio 2643 W Chicago Ave, Chicago, IL 60622.

Indoor 2nd floor location with freight elevator access for loading and handy-accessible needs.

Parking: Free Street Parking

Vending Information:

Size: One 8 foot table length space. Due to venue constraints there will not be any double spaces. For an accurate size comparison, think of a private, indoor craft show.

Fee: $40 
Setup: 7am-9am
Event Hours: 10am-8pm
Take Down: 8pm-10pm

The GCPP team will be accepting applications ONLY from returning vendors. Vendors will be selected by the GCPP management staff. Because space is very limited, some returning vendors may not be selected.

If you are interested in vending you must contact staff@chicagopaganpride.org directly so that we can send you the application. Due to the constraints of this year we are not opening up general registration. 

Please let us know if you have any questions please e-mails staff@chicagopaganpride.org

 

VENDOR APPLICATION MUST BE SUBMITTED AND APPROVED BEFORE SENDING PAYMENT!

 

CHECK YOUR SPAM FOLDER.

All e-mails from GCPP will come from staff@chicagopaganpride.org please ensure to check your spam folder for vendor confirmation and update.

Payment must be received for your vending space within 30 DAYS of application acceptance.

If payment is Not received within 30 days your vendor space will NOT be forfeited to the next vendor on the wait-list.

 

Booth spaces are available to:

  • Artisans
  • Merchants
  • Healers
  • Readers
  • Community Groups/Organizations

Available Spaces: (For an accurate size comparison, think of a private, indoor craft show.)

SINGLE BOOTH –8 foot table space – retail OR healings/readings – $40

SHARED BOOTH: One 8 foot table space share by two vendors: $50

 

Payment must be received for your vending space within 30 DAYS of application acceptance.

If payment is Not received within 30 days your vendor space will NOT be forfeited to the next vendor on the wait-list.

 

Booth space for Artisans, merchants and community groups/organizations will be limited their 8 foot table space. Please be considerate of neighboring booths by keeping your merchandise and tables within the 8 feet. Space is limited and every inch is important.

VENDOR/BOOTH Map locations will be provided before the event in 2019.

All vendors will donate a Raffle Prize item value of $20.00 or more (product, reading, etc). These raffle donations must be delivered to the registration table by 9 a.m. by a representative from each booth.

Once a space has been reserved, there will be no refunds upon cancellation. No Refunds for any reason.

This Agreement is for space only. The festival committee will not supply tables, chairs or other equipment necessary to set up a vendor booth. The committee will not be responsible for manpower to set up or tear down said vendor booth, nor for manpower to operate booths during festival hours. Please plan to bring help if you need it. The event is on the second floor and we will have access to the freight elevator, but there may be a wait time to gain access. Freight elevator will be open to vendors from 7am-9am and 8pm-10pm.

Applications will be reviewed and spaces will be assigned according to utility needs and space requirements. Once a vendor space is assigned by the vendor chairperson, it may not be arbitrarily changed. There will be NO guarantee of the same vendor space from year to year.

Only one business, service, or group/organization is allowed per booth.(Unless Combined booth space is purchased)

This is a family-oriented event. No adult-themed items can be displayed.

Readers and Healers may NOT sell retail items at their table/booth space, unless they apply for a special COMBINED BOOTH SPACE rental.

A site number and name will be assigned in advance of the event. There will be no switching spaces without direct permission from the Coordinator of Greater Chicagoland Pagan Pride.

LINK EXCHANGE AGREEMENT: Any artisan, merchant, reader, healer, group or organization that hosts a website agrees to post – in a prominent area of their website – an announcement for the Greater Chicagoland Pagan Pride Day event. The announcement should remain posted until the 28th of September 2019.

 

Registration Contract and Guidelines:

 

PLEASE INITIAL AFTER EACH GUIDELINE IN THE SPACE PROVIDED.Your application will be deleted if all areas are NOT filled out correctly. You will be required re-apply.

 

All e-mails from GCPP will come from staff@chicagopaganpride.org please ensure to check your spam folder for vendor confirmation and update.

 

SET-UP AND TAKE-DOWN GUIDELINES:

  • Set up will be from 6am-9am. All vendors must be on site by 10am. Vendors will NOT tear down their space until 8:00pm.
  • There is only street parking and parking in front of the building is prohibited. This area will be reserved for loading/unloading only. You are to unload your vehicle and than move your vehicle BEFORE setting up your booth space. In the evening you are to have your booth space tore down BEFORE loading your car. There is limited space and we would like to make the loading process smooth and in a timely manner. You will be asked to move your car if you do not adhere to our request.
  • You may unload and load from the street at any time you choose. Hand trucks are recommended.
  • Vendors are required to move their vehicles after unloading.
  • Volunteers may or may NOT be able to help with the set-up but not the take-down, so please come prepared to carry and set-up/take down your own booths.
  • Raffle donations must be delivered to the registration table by 9 a.m. by a representative from each booth.
  • All booths and vendors must be packed up and off premises by 12:00am.
  • Vendors are responsible for the take-down of their space including any trash. All trash will be placed by the entrance of the drive way. All boxes will be broken down and stacked. Any trash left behind by vendors will cause the vendor NOT to be welcomed back the following year.
  • Vendors are required to setup theirs booths with in the 8 foot table space including tension lines. Vendors are to ensure that there are NO gaps between booths. If there are questions in this regard please contact a GCPP staff management BEFORE making your own decision to move your booth.

GENERAL GUIDELINES:

  • Payment for space must be received within 30 days of acceptance of application. If payment is Not received within 30 days your vendor space will NOT be held and you will need to re-apply. This is to allow fairness to all vendors including vendors who may be on a wait list.
  • All Vendors/Readers/Healers will be assigned a space according to the VENDOR LOCATION MAP.
  • All participants will supply their own shade (canopy/tent), tables, and chairs.
  • All participants will conduct themselves in a professional and lawful manner at all times.
  • If at any time your behavior disrupts the event or is disrespectful to the participants and or staff members; you will be escorted off the grounds and your fee will NOT be refunded. Such behavior includes, but NOT limited to yelling, threatening, and verbal abuse towards staff/volunteers/patrons.
  • Greater Chicagoland Pagan Pride and it's volunteers are not held responsible for any damages that occur to self, staff, merchandise or booth. This includes any theft or instances in which a GCPP volunteer or staff member is asked to watch a your booth space for any amount of time.
  • Participants are responsible for all members of their party, group, organization, and family.
  • No open flames are allowed! NO INCENSE or Smudging
  • No nudity, semi-nudity, alcohol, drugs, pets, or items with explicit sexual content allowed.
  • There will be no moving of booths once they are set up. Unless permission by the GCPP management.
  • Retail prices will be affixed and clearly visible on all displayed retail items.
  • Participants may NOT rent booth space and then add other vendors, readers, or healers to their table!
  • Children under the age of 16 may NOT work at any booth or table, unless registered prior to the event by the merchant.
  • Children under 12 years of age MUST BE ATTENDED by a responsible adult AT ALL TIMES.
  • All readers and healers will post their standard PRICE LIST for viewing.
    “Tip” jars/containers are not to be used in lieu of a standard PRICE LIST.
  • Indoor restrooms are strictly for house staff members ONLY. All vendors are requested to use the provided portable restrooms.
  • You agree to pay your vending fee within 30 days of contract approval or have your application rejected. If rejected you will have to re-apply..
  • VENDOR APPLICATION:

    Applicant’s Name(s):

    Name of Business/Service/ or Community Group/Organization:

    Contact Name:

    Contact Address:

    City/State/Zip

    Email:

    Telephone:

    Website or Social Networking Site:

    How many years have you been a vendor at GCPP?

    Type of space requested: Single or Sharing with another vendor?
    VendorReader/HealerGroup/OrganizationCombined

    Notes or special request of Space: PLEASE NOTE that Space Request are NOT GUARANTEED, but we will do out best to accommodate your needs.

    Please describe the type of Raffle Prize you’ll be donating and its value.

    In detail please describe the type of merchandise or service will you be providing at Pagan Pride Day.

    Estimated Number of people at your booth:
    ,

    Would you like to pay by Check or PayPal? If paying by PayPal please provide account e-mail. There will be a $4 processing Fee for using PayPal.

    WAIVER OF LIABILITY AND INDEMNITY AGREEMENT

    The Promoter (“Greater Chicagoland Pagan Pride”) reserves the right to limit the number of applications for any one particular type of good/service, thereby protecting all vendors and maintaining diversity for the event. The Promoters also have the right to change or substitute vendor spaces for the good of the event and its participants. No stolen merchandise, firearms, ammunition, alcohol, pets, or drugs are allowed on the grounds.

    Neither the Promoters nor Property Owners will be responsible for injury, breakage, theft, or loss of any kind. All Participants in the “Chicago Pagan Pride Day ~ 2019″ event and their group members/volunteers agree to hold harmless the Promoters and Property Owners for any and all claims for loss, damage, injury or liability from all activities while occupying said premises. This includes anytime a volunteer or staff members is stationed at a participation member's booth by the request of the group/table/organization personnel. Vendors may secure insurance at their own discretion.

    This event will be held rain or shine. REFUNDS WILL NOT be available for failure to show up, forced removal by staff members, inclement weather, etc.

    By signing this application, you are applying to participate in the event known as the “Greater Chicagoland Pagan Pride Day ~ 2019″, and have read and agree to all the Guidelines contained therein.

    Signature: Date:

    Please prove you are human by selecting the Tree.